Regulatory Compliance

A summary of state required employee training that employers are required to provide  and related requirements. Does not include training required for licensure or license renewal.

Lists posters required at dental offices and required pamphlets. Poster sets are distributed to practice owners biennially. This resource is part of the Regulatory Compliance Manual. Updated January 2024.

Summary of the Cal/OSHA requirements for medical evaluation and fit testing tight-fitting respirators such the N95 and elastomeric respirators.

Customize this sample plan which is required when an employer requires an employee to wear a respirator, such as an N95. This is part of the Regulatory Compliance Manual. Updated June 2024.

Although the Cal/OSHA COVID-19 nonemergency regulation has expired, the Jan. 9, 2024 state Public Health Officer Order remains in place as does the Jan. 10, 2025 CDPH Interim Work Exclusion Guidance for Healthcare Personnel with COVID-19, Influenza, and Other Acute Respiratory Viral Infections. Dental practices should continue to exclude employees with, or suspected of having, a respiratory viral infection.

This is a guide to the rules for communicating via these technologies with patients and other individuals via telephone, cellphone, text message or email.

Use this checklist to conduct required safety inspections.

Dental practices must regularly evaluate the appropriateness of using safety sharps. A dental practice must either use the safety sharps or document the reason why they are not used. 

An overview of the sales and use tax dental practices are required to collect and pay.

Use sample notice to inform patients of a breach of their personal information. Sample notice includes elements required by law.

Practices should personalize the attached sample language to their practices and confirm that the agreement is consistent with existing policies and procedures.

Customize this form to create a dental practice’s notice, which must be updated by Feb. 16, 2026. It must have specified elements. Provide the notice to new patients and collect an acknowledgment of receipt. Post it in the practice and on the practice website. Notify current patients of the updated notice.

Use form to record the schedule and methods of implementation of the Bloodborne Pathogens Standard in the practice. This form is part of the Regulatory Compliance Manual. Updated June 2024.

Summary of permit requirements for dentists administering or ordering the administration of general anesthesia, deep sedation, moderate sedation, adult oral conscious sedation and pediatric minimal sedation. 

Beginning Sept. 18, employers must use the revised I-9 form with a revision date of 07/17/17 N. From July 17–Sept. 17, they are permitted to use the previous form with a date of 11/14/16 N. The new version brings very subtle changes to the form’s instructions and a list of acceptable documents, which were created with the goal of making the form easier to navigate. Current storage and retention rules have not changed. Visit the United States Citizenship and Immigration Services website at uscis.gov/I-9.

The law includes language that any entity that employs health care providers or emergency responders that elect to exclude employees from emergency paid sick leave under the federal FFCRA health care provider exemption must provide the leave in California. As a best practice, all employers should comply with emergency paid sick leave under FFCRA.

Use form to record required information associated with an employee’s injury with a contaminated sharp. This form is part of the Regulatory Compliance Manual. Updated June 2024.

Summarizes prohibited actions and best practices for businesses collecting social security numbers or copies of driver’s licenses. 

Steps to becoming an RDA changed significantly in 2025. Use this resource as a checklist.

Weekly verification of proper functioning of all sterilization devices through use of a biological indicator (such as a spore test) is required. 

Surface disinfectants and waterline cleaners used and sold in the state must be registered with the state Department of Pesticide Regulation.

Describes items dentists should consider when contemplating the use of video surveillance cameras at the practice. Sample notification language for patients and employees included.

Dental practices utilizing dental auxiliaries must post a notice that describes their allowable duties and functions within stipulated settings and/or circumstances.

Q&As, coding information and a sample notice and consent form required by the Dental Board.

Front office staff are often the unsung heroes of a dental office. They juggle appointments, paperwork, and greet every patient with a smile. But there’s one more role they play that’s easy to overlook: front-line cybersecurity defender.

Learn how to reduce risk when access to systems needs to be shared in your dental practice.